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Community
Arts Centre
Registration Policies
Membership Fee
A annual non-refundable Membership Fee* is charged upon enrolment in Roundabout classes:
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$25 per individual
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$40 per family
The membership is valid for one year from time of enrolment.
* excludes "Paint with Kelsie Friday Night Paint Parties" and Nanaimo Young People's Theatre classes.
Since we are a registered non-profit organization, membership fees go towards for insurance, administration, and website costs. (Tuition costs go to rent, equipment and instructors' fees).
Your Membership also gives you:
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reduced admission for any "Live @ The Roundabout" recitals and concerts; and
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free admission to any Member-Only events; and
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a vote at our Annual General Meeting.
Nanaimo Young People's Theatre Classes
Nanaimo Young People's Theatre is a separate organization. The registration link for NYPT classes will take you to the NYPT website; from there you can follow the registration procedures for NYPT classes.
How to Register
You must use a separate registration form for each student .
To use our registration form, you must add your credit card. If you do not wish to give up your credit card number, use our
Contact Us form.
After We've Received Your Completed Registration
Upon receiving your registration -- if you have not selected the Auto-Pay option -- we will manually send you an invoice for the desired Membership level as well as tuition for registered classes.
Upon receiving your invoice, you must pay the non-refundable Registration Fee, plus the full amount (OR minimum payments) for all classes WITHIN TWO WEEKS of us sending out the invoice. Otherwise, your place in the class cannot be guaranteed.
Using our Minimum Payment Option (Payment Plan)
After you receive your invoice, you may choose to make a partial (minimum) payment. The minimum payment for each class is posted on the class description. Payment of at least the minimum amount will confirm your place in the class.
After the class begins, you will be sent an automated invoice of the remaining balance. You cannot enrol in any classes the following term unless your balance is at $0.
Withdrawals: If you decide to withdraw from a class after it begins, you will not be refunded any minimum payment(s) made. HOWEVER, please let us know of your intention to withdraw so we do not send you any more invoices.
Cash Payments
If you choose to pay by cash: Any cash payments must go directly to our office, or to our Executive Director. Please do not give cash payments to your instructor.
Late Enrolment
For some classes, students may join after it has already begun. Tuition fees will be pro-rated.
Refunds
If a student drops a class 48 HOURS BEFORE it starts, a 100% refund will be given (minus the Membership Fee).
No refund will be given once a class begins.
If a student misses a class
There are no refunds (or makeup classes) for missed classes. However, if a student is sick, we kindly ask that you don't come to class. If you do come to class and we see you are sick, in order to participate, you will be asked to wear a mask.
Instructor/School Cancellations
If an instructor has to cancel a class due to illness or professional engagement, either:
(1) a qualified substitute teacher will be provided, or;
(2) if possible, a makeup class will be scheduled; or
(3) if possible, the class will meet over Zoom at a day/time mutually agreed upon by the teacher.students.
If no substitute teacher is available --or a Zoom class is not suitable ---- students will receive a refund for the cancelled class.
The above rules also apply in the event of snow days, natural disasters, or other school shut-down.
Switching Classes
Once a class has started, a student may switch to a different class (if there is room in the new class) for a fee of $10. Any difference in tuition fee also becomes payable or refundable, as required. Only one class switch allowed per person per term.